Microsoft 365 Education License (A3)
The University of Yamanashi has a Microsoft 365 Education License (A3) agreement, which allows our students and faculty to use Microsoft Office 365 ProPlus free of charge.
Application softwares including Office 365 ProPlus
Word
Excel
PowerPoint
Outlook
OneNote
Access*
Publisher*
* Only for Windows
目次
License type
Microsoft 365 Education License (A3) is available in two sorts of licenses; personal license and shared terminal license
Licence for students
Only personal license is available for students.
Licence for faculties and staffs
The available licenses vary depending on the user and terminal status, so please refer to the table below to make your selection.
※Part-time lecturers are not eligible.
| Which device do you install it on? | A property of the University of Yamanashi | Not a property of the University of Yamanashi |
|---|---|---|
Used only you |
Personal license | Personal license |
Used by multiple persons |
Shared terminal license | Not permitted |
Detailed terms of use by license
| License type | Personal license | Shared terminal license |
|---|---|---|
| Target |
Faculties(except for part-time lecturers) Staffs Students |
Faculties(except for part-time lecturers) Staffs |
| Terminal user | Used only you | Used by multiple persons |
| Installable devices |
PC(Windows, Mac), tablet, smart phones Whether university property or private property is not questioned. |
PC（Windows, Mac） Be property of the university |
| Maximum number of installable devices |
PC（Windows, Mac） - 5 devices Smart phone - 5 devices Tablet - 5 devices * Total 15 devices * A Windows tablet is included as a PC device. |
Up to the number of faculty and staff in the department that owns the terminal (except for part-time lecturers). |
| Terminal location | Not limited | Only in the campus |
| Period of use | Period of enrollment at the University |
Until the Microsoft support period
|
| Authentication Method | Automatically authenticated once every 30 days (Internet connection required) | |
Loss of license eligibility
You will lose eligibility for a Microsoft 365 umbrella license if any of the following items apply to you. Within 30 days after the loss of eligibility, the license will be in a state of expiration. At that time, the Office applications will be in restricted function mode and you will not be able to create or edit new documents.
- Personal license No longer a member of the University of Yamanashi due to graduation, retirement, etc.
- Shared terminal license Installed terminals have been removed from the campus.
- License violations and other unauthorized use discovered.
- The university has terminated the Microsoft 365 Education (A3) license agreement.
System requirements
The following requirements must be satisfied in order to install the Office applications.
| OS | Windows | Mac |
|---|---|---|
| Version | Windows 11 Windows 10 Windows Server 2019 or later |
macOS Sonoma* macOS Ventura macOS Monterey |
| CPU | 1.6 GHz or more | Intel or M1 proceccor |
| Memory size | 4 GB | 4 GB |
| HDD/SSD free space | 4 GB | 10 GB |
* macOS is supported up to the three most recent versions. When a new macOS is released, the fourth version from the latest is no longer supported.
Install
Personal license
- Only students, faculties and staffs of the university (not including part-time lecturers) may install the software on the terminal that they will use exclusively. You may not install the software on a device that may be used by someone other than yourself.
- The terminal to be installed can be purchased at public or private expense. There are no restrictions on where it can be used.
- If you wish to install the software on a PC shared by multiple users, please apply the shared terminal license.
Windows
- Verify that the user currently signed in has administrative privileges.
Press the start button, click on the icon of the user you are signed in as, and select "Change Account Settings （アカウント設定の変更）".
Make sure "Administrator （管理者）" appears under the user name.
If it shows otherwise, sign in again as the administrator user.
- Check to ensure that no other versions of Office are installed.
Right-click on the "Start （スタート）" button and click on "Apps and Features" from the menu.
If you find "Microsoft Office" in the list, uninstall （アンインストール） it and restart Windows.
- Click the button below to sign in to Microsoft 365 with your University of Yamanashi account (@yamanashi.ac.jp).
- Click the "Install Office（Officeのインストール）" button to begin downloading Office.
- Run the downloaded "OfficeSetup.exe" to start Office installation.
- The installation is complete when the following screen appears. Press "Close（閉じる）" to close.
- License authentication.
Launch one of the installed Office applications (Word, Excel, Powerpoint).
Press the "Sign in（サインイン）" button when the following screen appears.
- The account entry screen appears.
Please sign in with your University of Yamanashi account (@yamanashi.ac.jp).
- After sign-in is complete, you may see the message as shown below.
No, sign in to this application only（いいえ、このアプリのみにサインインします）"
Mac
- If Office other than that licensed by the University is already installed, be sure to uninstall it, restart your Mac, and then install the Office licensed by the University.
For uninstallation procedures, see the Uninstallation instructions on this page. - Click the button below to sign in to Microsoft 365 with your University of Yamanashi account (@yamanashi.ac.jp).
- Click the "Install Office（Officeのインストール）" button to begin downloading Office.
- Run the downloaded file to start the Office installation.
Follow the on-screen instructions to proceed with the installation.
- The installation is complete when you see the following screen Press "Close（閉じる）" to close.
- The following update window may appear. Please close it after confirmation.
- License authentication.
Launch one of the installed Office applications (Word, Excel, Powerpoint).
Press the "Sign in（サインイン）" button when the following screen appears.
iPad, iPhone, Android
The following is an example of an iPhone screen. The procedure is almost the same for Android.
- Install Word, Excel, and PowerPoint apps from the App Store / Google Play.
- Launch any of the apps.
Tap the user icon in the upper left corner.
Tap "Sign-in（サインイン）"
- Please sign in using your University of Yamanashi account.
- Office applications can be installed on a university property computer that connected to the university's local area network (LAN).
- Only faculties and staffs of the university can install Office applications using the license. Part-time lectures and students cannot do it.
- There are no restrictions on the number of users who can use a PC on which the Office applications with A3 license is installed. It can be used by faculty, staff, students, and non-university users.
- Suitable for installation on a PC shared by several users. If the PC is to be used exclusively by a specific faculty member, please use a personal license.
If you would like to install the software, please apply for a "Microsoft 365 (A3) 共有端末用ライセンス" from the "申請・調査" system in the "学内ポータル". The Information System Section will lend you the installation media.
Please note that the number of media is limited and you may have to wait for a while depending on the availability of the media.
The "Host Name (computer name)" must be entered when submitting the above application. To check the "Host Name", please refer to the following:
- Windows
- Mac: Open "System Preferences" and click on the "Share" icon. The computer name will appear at the top.
Uninstallation
The uninstallation procedure is the same for both personal and shared terminal licenses.
Windows
- Right-click the "Start（スタート）" button and click "Apps and Features（アプリと機能）" from the menu.
- Select "Microsoft 365 Apps for enterprise" or "Microsoft Office Professional Plus (version number)" from the list and press the Uninstall button.
Restart Windows after the uninstallation is complete.
- Personal license If you no longer wish to use any Office application on this device, delete the license according to the "Confirmation and Deletion of License Allocated to Device（端末に割り当てたライセンスの確認と削除）" section at the bottom of the page.
Shared terminal license Please remove the Microsoft365 license number sticker from the device and submit it to the Information Systems Section.
Mac
Perform all of the following steps.
- Uninstall Office for Mac - Office Support
- How to delete an Office license file on a Mac - Office Support
- Personal license If you no longer wish to use any Office application on this device, delete the license according to the "Confirmation and Deletion of License Allocated to Device（端末に割り当てたライセンスの確認と削除）" section at the bottom of the page.
Shared terminal license Please remove the Microsoft365 license number sticker from the device and submit it to the Information Systems Section.
Supplement
Personal license Confirmation and deletion of licenses assigned to device
- Click the button below to sign in to Microsoft 365 with your University of Yamanashi account (@yamanashi.ac.jp).
- Click on the "Devices" section under “Office", and you will see a list of devices installed with the account you are currently signed in to.
If you have a device from which you want to remove the license, click "Sign Out（サインアウト）". Then, uninstall Office from the device.
When launching Office applications, an error message "VCRUNTIME140.dll not found" appears.
If you receive an error message "Code execution cannot proceed because VCRUNTIME140.dll (or VCRUNTIME140_1.dll) is missing. Reinstalling the program may resolve this issue.（VCRUNTIME140.dll（or VCRUNTIME140_1.dll）が見つからないため、コードの実行を続行できません。プログラムを再インストールすると、この問題が解決する可能性があります。）", please install the following runtime.
- Go to the following Microsoft site
- Download the "vc_redist.x64.exe" under "Visual Studio 2015, 2017 and 2019".
- Run the downloaded file. Follow the on-screen instructions to install the software.
- After installation is complete, restart Windows.
FAQ
Can I install a specific application (e.g., only “Word") included in Office?
Windows: You cannot install individual applications; all Office applications will be installed.
Mac: Clicking the "Customize" button on the "Installation Type" screen during the installation process allows you to choose which applications to install.
Mac: Clicking the "Customize" button on the "Installation Type" screen during the installation process allows you to choose which applications to install.
May I install a "shared terminal license" on a rental PC if it is a publicly funded contract?
Yes, it can be installed.
However, at the end of the rental contract period, the organization managing the rental PCs (management and operations staff) must uninstall Office from all rented PCs.
However, at the end of the rental contract period, the organization managing the rental PCs (management and operations staff) must uninstall Office from all rented PCs.
Office was installed on a PC that is exclusively used by a specific staff member with a "personal license". What should I do if a staff member retires and his/her successor exclusively uses the same PC?
Launch one of the Office applications and click on the area where the user's name is displayed at the top of the window.
Select "Sign in with a different account（別のアカウントでサインイン）" and sign in again with the account of the successor staff member.
Select "Sign in with a different account（別のアカウントでサインイン）" and sign in again with the account of the successor staff member.
A PC purchased with public funds was installed with "personal license" Office because it was planned to be used only by a specific staff member, but I want to switch to shared use by multiple staff members.
Uninstall the Office currently in use and restart your PC. After that, install using the shared terminal license.
I installed Office with a "personal license" on a device that I own. What should I do if I want to transfer this device to a family member, friend, etc.?
If the person does not use the software exclusively, the license will be lost. Uninstall Office from the device.
I want to continue to use Office 365 after graduation or retirement.
Please purchase a license for your personal use.
Use your e-mail address of your personal contracted provider or e-mail service for purchases.
Do not use the University of Yamanashi email address (@yamanashi.ac.jp)
Use your e-mail address of your personal contracted provider or e-mail service for purchases.
Do not use the University of Yamanashi email address (@yamanashi.ac.jp)
Can I use Office on an offline (standalone) PC?
The installed Office is activated online once every 30 days. The PC must be connected to the Internet at this time.
If the authentication is not performed, Office will switch to a function-restricted mode, and operations such as creating a new file or editing will be disabled.
If the authentication is not performed, Office will switch to a function-restricted mode, and operations such as creating a new file or editing will be disabled.
Can A3 licensed Office and Office purchased by an individual co-exist?
No.
Before installing the University's A3-licensed Office, please uninstall your individually purchased Office.
Before installing the University's A3-licensed Office, please uninstall your individually purchased Office.
What version of Office will be installed by this license?
Personal license It will be the latest version of Office released by Microsoft at that time. Upgrades will be performed automatically. You cannot continue to use an older version.
Shared terminal license Windows users can choose from 2016, 2019, 2021; Mac users can choose from 2019, 2021.
What is the scope of "University of Yamanashi property"?
Items purchased or rented with public funds or subsidies from the University of Yamanashi (including affiliated hospitals and facilities). Items donated to the university. Items for which the university is the owner.
After installation, I get a message such as "Your 5-day pass has expired" and can only use the simplified version.
This is because you are not logged in with your University of Yamanashi account.
- Launch Excel or other Office applications.
If you see anything other than your University of Yamanashi account (@outlook.com, @gmail.com, etc.) in the "File" -> "Account" -> "User Information" section from the menu bar, select "Sign Out".
- Select "Sign In" to open the authentication screen. Enter your University of Yamanashi e-mail address and password.
- After signing in, make sure that your user information in the upper right corner is the University of Yamanashi account (@yamanashi.ac.jp).
